Meeting 1 November 2010

(Originally posted 7 November 2010; www.patumahoevillage.blogspot.com)

PATUMAHOE VILLAGE INC
Meeting: 1 November 2010

PRESENT:
Iris Tscharntke, Suzanne Avison, Andy Davey, Paula Crosswell, Bligh Hedges, Stuart Basham, David Puflett, Peter Kraakman, Glenn Hunter, Mike Michie, Sandra Utatao, Louise Sinclair, Bill Colgan.

APOLOGIES:
Vicki Lacy, Andrew Sinclair, Peter Askew.

Meeting opened: 7.40pm

1. Quick summary of things that have happened so far:
– $40,000 LIDIG grant awarded by the ARC
– Hayden Easton, planner with the new Auckland Council will be working with us through the LIDIG process
– Patumahoe Village is now an Incorporated Society.

2. Election of Officers for Patumahoe Village Inc.
Paula Crosswell – Co Chairperson
Kurk Brady – Co Chairperson
Vicky Lacy – Treasurer
Moved: Glenn Hunter Seconded: Dave Puflett. Passed.

Paula reported that the required seal had been ordered.

Bank account to be opened when ARC cheque received.
All current three officers to be signatories.
Two signatures required for each withdrawal.
Moved: Paula Crosswell Seconded: Suzanne Avison. Passed.

3. Community Website proposal submitted by Andy Davy, Cicada websites.
Estimate for design, framework and hosting: approx $2,800 incl GST.
More time will be required for content management and loading, approx 200 – 300 hrs has been taken to load content on Plimmerton website which our design is based. View at: www.plimmerton.org.nz
Overall cost to get up and going will include this, and the cost of contacting all groups, organisations and businesses in Patumahoe/Mauku area.

Patumahoe Structure Plan submission in July 2012

Porirua City Council have been running a community strategy since 2004. This initiative approached small communities with the resources of council, a specific Planning Manager and support for the communities to consult, report and come up with their own community structure plans.

This has provided us with several models to emulate in our own design approach.

Discussion took place regarding Low Impact Design and Sustainability definitions. The level of both these design considerations will have to be determined by the community.

4. Consultation with Patumahoe/Mauku Community
Suggestion to follow Plimmerton’s example, given the small number of residential streets in urban Patumahoe.
Plimmerton held informal street parties, run by volunteer street hosts.
The information gathered at these events was collated and then presented back to the community at an open day full community event.

Proposed that Patumahoe Village request for volunteers to run street parties throughout the months of November, December and January. Deliver their findings to Patumahoe Village Inc by mid-Jan.

A Patumahoe Village (drop-in speak-out open day) Party will then be held in early February to display options, information received and get feedback. This party will encompass more than information, and will be designed to encourage participation at any level.

Discussion was made regarding giving as many as possible to the opportunity to have a say. A point was made that perhaps more direction might be required and that options needed to be given. Notice was also given to the fact that there was low attendance at the meeting and that it will be hard to generate interest.

Peter Kraakman mentioned that in his contact with Franklin District Council, they expressed preference for business zoning in the area south of Patumahoe.

Consultation Approach discussed:
· Despite method chosen, address specific concerns: about the centre (heart) of the village, traffic movement, business zoning, long-term community spaces and linkages;
· Street parties to be organised by 4 – 5 well known residents
· Have A0 corflute aerial map of village ready for street parties and discussions. Cost $180 from Sign Max, Pukekohe. Find some method of allowing designs to be drawn on and removed (possibly use a transparent film). Paula to arrange.
· Community open day in February to display information and gather feedback
· Website to be setup and funding/sponsorship sought
· Questionnaires be designed and left at village locations to allow residents who do not attend parties an opportunity to participate
· Approach existing Patumahoe School traffic group to see if they would like to address this issue for the community as a whole. Iris to follow up.
· Other groups regarding sports club long-term requirements, multi-use community centre, business groups, environmental groups to be established when needed.
· Matt Earle to be engaged to help with organisation of consultation at a rate of $20/hr. Approval for 40 hrs maximum. Any extra work will have to be submitted for approval for payment. Review as required.
Proposed that this approach be adopted.
Moved: Paula Crosswell Seconded: Dave Puflett

Other matters:
Identify paper roads in Patumahoe. Glenn Hunter mentioned an article recently in a rural magazine about paper roads. Iris Tschantke mentioned a website that allowed you to view existing paper roads.

Meeting closed: 21.25pm
Posted by Patumahoe Village at 4:20 PM

Meeting Monday 1 November 2010

(Originally posted 21 October 2010; www.patumahoevillage.blogspot.com)

Patumahoe Village is now an incorporated society, and we were successful in getting support from the ARC.  To find out how successful come along to the next meeting.  

Date and time: Monday 1st November 2010
Venue: Patumahoe Junior Rugby Clubrooms
Time: 7:30pm start
(Information/documents will be on display from 7pm)

Agenda for this meeting will be:
1.  Discussing ARC grant and requirements
2.  Appointing office holders
3.  Discussing how to consult the community in a comprehensive and credible way.
Current proposal is to hold street parties, and then a consolidation village party in   February to present the acquired information and to get feedback.  This method has worked well in Plimmerton.  (Remember: we need to have concept brief by April 2011)
4. Decide on method of communication of information to the community
– community website along with  newsletters and mailouts.
6.  Form the working party for the Structure Plan (need 8 people to work on this for two years).
7.  Other business
Mauku involvement

It would be a bonus to have the Mauku community involved, as the cost of including Mauku at this stage is nominal, especially in providing space on the website or on the newsletter, and creating a plan that includes the intention to consult with Mauku businesses and residents.   If you know of anyone from there that is interested, Mauku has been included in the Association area, and their involvement is welcome.

We also need to begin compiling lists of businesses and groups to consult – so – I have set up two online forms to start this process. 

You can click on the links below to add information:
Patumahoe Clubs, groups and organisations
Patumahoe Business Register

If you have any items you would like included on the agenda, email patumahoevillage2050@gmail.com

Posted by Patumahoe Village at 4:04 PM

Low Impact Design Innovation Grant

(Originally posted 5 October 2010; www.patumahoevillage.blogspot.com)

Cross your fingers for us.  Today is the day we are heading into the ARC to present an application for the Low Impact Design Innovation Grant. 

A cut-and pasted Google Docs version of the presentation documentation can be accessed by clicking the link below.  Apologies for the lack of images – these have to be individually inserted and I am running out of time….

Posted by Patumahoe Village at 4:01 PM

Patumahoe Village Incorporated

Thanks to all who made it along to the meeting on the 21st September 2010.
Click below to view the constitution:
For those who attended the amendments that were made can be accessed by clicking below:
We have had a consultation with a planner, who has reinforced our direction on how to go forward.   Vance recommends that we continue to consult, inform and work with community while lobbying councillors and board members to view Patumahoe as an area that requires considered design.
The more support we have from the community, the more we can confidently represent them.
Vance sees no requirement for a paid planning consultant at this stage.
Our ARC presentation is scheduled for next week, Wednesday October 6th 2010 2.30 -3.30pm.  ARC building, 21 Pitt Street, Auckland.
This presentation will be given to an ARC LIDIG panel, and is required to secure a possible $20,000 grant for Low Impact Design considerations to be made during our concept plan process.
If you wish to attend or participate please contact me on patumahoevillage2050@gmail.com.

Posted by Patumahoe Village at 3:01 PM

So far…

(Originally posted 14 September 2010; www.patumahoevillage.blogspot.com)

There have been some astounding developments over the last three months, especially considering the speed that things are happening.
  • Five meetings later, we are applying for a $20,000 funding, to start the process of preparing a design plan and allowing comprehensive community consultation.  We hope to apply for other funding to supplement these funds.
  • We understand that at least two further subdivisions are proposed, in addition to the two existing subdivisions.  The Franklin District Council staff admit that their figures may be very conservative, given that Patumahoe has not been addressed specifically.  Their figures for 2050 are already demonstrably out of date and their long term plan for Patumahoe village is now not appropriate.
  • With the Kingseat and Belmont Road approved developments, there could be another 10,000 people on the outskirts of Patumahoe and it’s surrounding communities.
  • A general meeting will be held to adopt a constitution for the Incorporated Society (formal structure necessary to obtain funding), elect a management committee and prepare the submission for funding to the ARC.  There are some tricky little issues to decide such as who should be members of the Village, composition of the management committee etc.
1st AGM of Patumahoe Village 2050 Inc. Society
Venue:  Patumahoe Junior Rugby Clubrooms
Date:     Tuesday, 21st September 2010

Time:     7.00pm for 7.30pm start
(information and constitution copies are available for viewing)

To view Draft Constitution online:  Patumahoe Village 2050 Incorporated Society

Posted by Patumahoe Village at 3:44 PM

Regarding campaigns and those who are in them…

(Originally posted2 September 2010; www.patumahoevillage.blogspot.com)

For your own information:
Regarding campaigns and those who are in them…. 

Letters were sent to all current Franklin District Councillors, Dianne Glenn as our ARC representative, as well as Mark Ball and Murray Kay (Deputy Mayor), along with our local MP, Dr Paul Hutchinson.

Both Des Morrison (FDC) and Dianne Glenn (ARC) attended the meeting, along with Andy Baker who was informed of our group, and is standing for election to the local board.  Dan Lynch also sent his apologies as he was in recovery from a hip operation, but is keen to be involved.  Dan is also standing for the local board.

Dianne Glenn has put us in touch with an ARC LIDIG (Low Impact Design Innovation Grants) scheme in order to get some funding.  This scheme pays grants (usually to developers, ie Karaka Lakes, Kingseat have been funded)  in order to work with ARC planners to create concept plans that innovatively and effectively maintain water quality and design stormwater systems that are sustainable.  Hayden Easton from ARC will be coming to Patumahoe next Friday to view the area, and see whether we are eligible and how to go from there.  This grant process goes up to a maximum of $20,000.

Des Morrison, after attending the meeting and knowing how constrained the timing is, initiated a second meeting with Rob Harris and Jane McCartney in order to address our need to get included in the handover package to Auckland Council.  Rob Harris will be trying to get our group and our aims included in the final agenda for FDC which be finalised next Thursday.  If we are successfully included in the handover packages, access to council staff and resources becomes much easier.  For that – and the information we gained today – this meeting was very valuable.

I leave it up to you all to cast your own democratic votes but that is the contact we have had with all that are standing from the perspective of the Patumahoe Village 2050 group.

Happy voting — (Oxymoron for the day)

Posted by Patumahoe Village at 11:10 PM

Council Meeting, Friday 3 September 2010

(originally posted on 2 September 2010; www.patumahoevillage.blogspot.com)

(A meeting was initiated by Des Morrison, and took place at the Franklin District Council offices this morning).


Attending:  Kurk Brady, Paula Crosswell – Patumahoe Village 2050
FDC: Rob Harris – District Planning Manager, Jane McCartney,
Des Morrison – Councillor

For my part, this meeting was very helpful in terms of defining the best way forward regarding the District Plan.

I will upload the flowcharts and processes drawn by Rob Harris during the meeting, which were helpful and actually fitted in well with the model we had started to consider.  (They will need to be rewritten as they don’t scan well.)

Due to the time restraints before council transition, there is one last meeting for Patumahoe Village to have their campaign recognised by the Franklin District Council before the November 1 2010 deadline.  Rob Harris has offered to speak to Sally Davis (FDC CEO) and put this campaign as an item on the final agenda which will be set by next Thursday.  Des Morrison will also be approaching Sally Davis on our behalf.  I will send Rob a letter of intent and group structure so that he has that available.  A formal organisation will have a better chance of being incorporated into the projects currently being packaged to be passed on than an informal group, and the decision to form the Incorporated Society will be included in the letter of intent.

The commitment of council, be it Franklin or Auckland Council, to process a comprehensively reviewed plan change, is in the order of approximately $1,000,000 from start to finish.  That would be their commitment to the process.

Our required commitment would be to engage and consult with community effectively.  Using our own organisation, council staff, professionals or a combination of the three.

Then providing a steering committee to act as stakeholders throughout the process of brief to concept plan and finally to submission to Auckland Council.

This would mean a commitment for committee members of one to two years.

If we are not successful in initiating this comprehensive review, Patumahoe, though identified as a community of high-growth has not been targeted as a community that will require individual review.
Part of this is due to the fact there is no formal group to approach or work with.

Rob has also identified key staff members that will be retained to work for the Franklin District in the new Auckland Council structure.

Jane McCartney has provided the newly compiled Franklin District Council statistics:

In 2009, Franklin District Council updated their own figures, and have a revised figure of 940 residents (from 639 in 2004) and applied their expected growth to 2050 to be only 2% .  For those wondering how this is calculated, it is not, the Franklin District Average is applied to any area that has not been individually researched.  Such as Patumahoe.

I will post more details on the way forward, when we hear whether we have been successful in being included in the final agenda.

Posted by Patumahoe Village at 11:08 PM

Meeting 31 August 2010

(original posted on 1 September 2010; www.patumahoevillage.blogspot.com)

Thanks to all that turned up on yet another wet and woolly night.  Despite the sometimes circuitous discussions held last night, when it came time to put the meeting down on paper it was apparent that progress had taken place and a few decisions had been made. 

Structure of group
In order to provide a formal structure that will be able to access funding options, including one mentioned by Dianne Glenn, it was decided that the group become an Incorporated Society.  To do this an AGM needs to be held where the constitution of the society is ratified.

This will take place on Tuesday, 21st September 2010.

Glenn Hunter will provide a draft constitution for the society and this will be circulated beforehand by email, and be available for perusal 30 minutes before the next meeting.

The position of secretary is currently filled by Paula Crosswell, with the positions of Chairperson and Treasurer needing to be allocated.

The other members of the group will be divided into focus groups or members of working parties who will use different methods of coming up with a draft plan for the Patumahoe village by March/April next year.  These methods have not yet been determined.

Funding

A funding option has been suggested by Dianne Glenn, through the ARC Sustainability grant.

On contacting Hayden Easton, this funding is predominantly based on water management and treatment and provided to developers and landowners in order to develop concept plans that are sustainably designed.

This may be an option, only if the community group participated as a stakeholder alongside current developers and present landowners, and managed to provide a brief that worked with proposed plan changes rather than existing District and Regional Plans.  At present there is still $120,000 to be allocated before this department is restructured, with a $20,000 maximum allocated per group.

Once, the group becomes an incorporated society our funding options for oganisations such as Lotteries or Perry Foundation also open up, and those can be pursued.

Hiring of professionals to facilitate planning process.
Suggestions were made to look into the possibility of hiring planning professionals in order to come up with a concept plan that takes into consideration all necessary planning requirements and strategies.  This was considered to be the most sensible course of action.

Discussion took place regarding the timing of these contracts, and whether this should take place as soon as possible, or after preliminary community consultation has been made.  It has been proposed that a period of six months be allocated for community interaction and consultation – and to allow funding to be obtained – but that after this period a professional or team of professional planners be engaged.  A decision on this will be made at the AGM.

Working groups
At present there are approximately 15 – 20 Patumahoe residents who are willing to actively participate in the working parties.  Apologies were received from another eight who indicated they would be interested in being included.  These groups will be allocated different aspects of the planning/consultation process and will almgamate their work to present to the community for feedback.  Discussions took place about engaging professional consultants to assist with this, costings will be obtained in order to help with decision making in this regard.

Community consultation
There was some discussion regarding this process, but no plans as yet have been made.  The blog will continue to be updated until a plan has been adopted.

Information sharing:
•    Patumahoe newsletter along the lines of Clarks Beach/Waiau Pa newsletter,
•    A self-financing website that  collects advertising fees from local businesses to support a community based website – including forum as a means of consulting community. Costing for this option to be obtained.
•    Newsletters left in various Patumahoe businesses for those not online;
•    Links on local community websites.

SUGGESTIONS FOR NEXT MEETING

In order to speed up the administrative process during the next meeting, I propose the following:

Documents that will be discussed at the meeting will be available for perusal half and hour before the meeting begins.
If, like me, you dislike reading screeds of documents online or as attachments, I will have the copies available to read half an hour before the meeting starts.  This also allows the information to be fresh in your mind when discussions take place, and notes can be made during this time on individual copies.

Working party formation
I will have the list of all who have indicated their interest in participation.  A number of groups will be formed, with the brief to research, consult and define the community direction for their topic.  These groups must be ready to provide a concept brief by March/April 2011, the meeting will determine the brief for each of these groups, which brings in line the next topic.

Working Party topics
During the last couple of months, many of you will have had some ideas about what you would like to be addressed during this process.  If you wish to email them to me, I will make sure that a series of ideas for the next meeting are produced to get the ideas flowing.  For example, I have Keran to thank for the funding suggestion of Family Movie night with Cottage Pie.  Anything goes at this stage.

NEXT MEETING – AGM of Incorporated Society:

Venue: Patumahoe Junior Rugby Clubrooms
Date: Tuesday, 21st September 2010
Time: 7.00pm   Constitution, documents and other materials available for perusal
7.30pm   Start of meeting (Agenda to be produced)

Posted by Patumahoe Village at 2:27 AM

Meeting – 10 August 2010

(originally posted 10 August 2010 on www.patumahoevillage.blogspot.com)

Firstly, thank you to all who attended on Tuesday night.  Hope the coffee and biscuits made up in a small way for the lack of Close Up/Campbell Live. 

Secondly, thank you very much to all who stayed and participated in the open discussion that followed.   It was interesting to see that there were so many open to the possibilities inherent in directing the change instead of just allowing it to happen.

The presentation (not as short as expected) was intended to encourage discussion.  And it did.

The conclusion was that a second meeting would be held  on August 31st 2010, 7pm  same venue for those who are interested in forming a working party that represents all in the community.

The following contains the items I could decipher from the discussion papers (handwriting experts would have a field day):

What do residents value in Patumahoe now?

  • village atmosphere/strong identity
  • current size
  • good community spirit
  • good people/know your neighbours
  • rural atmosphere
  • sporting activities and facilities
  • proximity to Auckland/Pukekohe/Papakura
  • proximity to airport
  • value the architectural heritage of sport/shops/community fixtures
  • local history
  • GREAT school
  • scenic countryside
  • bush at Hunters Reserve
  • community church
  • different sizing of sections for different residents
  • zoning creating a central area
  • close to beaches
  • local pub
  • EVERYTHING

How can we maintain and encourage these values in the future?

  • form a community group with the skills that can lead others in the right direction
  • maintain the historical architectural style that exists in Patumahoe central area, look to making Patumahoe a boutique village (one that is planned, and looks it!)
  • retain central hub to village
  • safe road crossings
  • attract others to Patumahoe – country markets, shops, boot sales, Sunday drivers etc
  • design walkways, cycleways
  • keep in mind the different requirements of all residents, ie.  seniors, older schoolchildren
  • find balance in creating pedestrian areas and slowing traffic through village
  • consider zoning for further retail, commercial and light industrial use (including professional offices, doctors, lawyers etc
  • consider long term possibilities for public transport, buses, trains etc
  • consider setting aside space for a business park
  • make long-term plan for provisions of purchasing  appropriate land for future use
  • rest home/retirement village
  • petrol station
  • grow on existing sports complex
  • police presence in village
  • see if we can allocate present resources better
  • multi/use community building
  • plan resource uses/not piecemeal approach
  • recycling initiative

Concerns raised:

  • village growing too quickly
  • loss of rural amenity, safe recreation
  • working group may be too ambitious – aim for manageable objectives
  • need a wide range of people in any working group to make sure that all concerns are addressed.
A date has been set for the next meeting for those who wish to participate further.  The organisation of any group will be left up to those who are willing to be members of it, and this will be one of the topics discussed.

Next meeting: Tuesday 31 August 2010 7.00pm
Patumahoe Junior Rugby clubrooms (to be confirmed)

It is apparent that an opportunity was missed when the discussions took place regarding the Patumahoe Junior Rugby club upgrade.  It appears as if there were enough people there tonight to rectify that lost opportunity.
The original aim of the working party would be to influence the 2012 LTCCP for Patumahoe.
A viable proposal would involve effective consultation with Patumahoe residents, clubs, groups and business owners, partnerships with council staff, and harnessing the skills and networks within the people of Patumahoe.   Depending on the level of participation, these jobs could be shared by all, or divided.  In the end,  the composition of the group will be defined by those who choose to participate.
…and there is room for those who are over-committed on committees!  If you are the current chairperson of the “Nurture the Kereru Fanclub” – offer to be the contact person for that group.  It will help to ensure that all are kept informed about proposals that relate to their organisation, sporting or otherwise.

All interested in being part of this working party (even if you did not attend tonight) are welcome at the next meeting.

Looking forward to meeting you all again!

An editorial footnote: Our intent was to stimulate discussion about community groups getting involved with planning – which was achieved.  Our leaflet mentioned the development contributions because this was the ‘hook’ that got the three of us thinking that we are missing an opportunity to have a say in the growth of Patumahoe.   If someone had mentioned a Long Term Community Council Plan to us, we would have just gone home and gone to sleep, we judged that to be a piece of information that could wait.  We  have contacted council staff in order to obtain direction and accurate information, but considered that because the window of opportunity was closing we had to get started in order to work with current council staff before Franklin District Council was no more.

This initial  meeting was not intended to be a discussion about policies, but to address the ‘assumptions’ that most of us as laypeople would have about council spending to mitigate the effects of residential subdivisions on small rural towns.   It is still surprising to me  personally that a minimum percentage is not required to be spent, but I accept that I am not in the position to change council policy.  However, as a community we do have a mechanism for influencing future growth with the LTCCP.  We will be inviting council staff to participate in future discussions in order to determine the best and most effective approach.
Franklin District Council staff Greg Lowe and Rose Ward especially have been of great help, and we would like to thank them for their time.

Posted by Patumahoe Village at 4:29 AM

Give us your view – Patumahoe Village 2050

(originally posted on July 12 2010 : www.patumahoevillage.blogspot.com)

This blog has specifically been set up for one purpose – to allow discussion and input into the long term planning of Patumahoe Village.

Currently this decision is largely being left up to Franklin District Council with little input from the community. Their hands are tied by policy, unless they are persuaded otherwise. That same policy allows consideration of community consultation and representation. With no community voice shortly it will be in the hands of Super City folks.

The current long term Plan identifies few development needs in Patumahoe, is this something you agree with?

(Note: By development needs we are referring to infrastructure changes in the village: additional footpaths, cycleways, parks, community facilities etc. If there are no development needs identified, the development contributions paid by the developers do not get spent in Patumahoe to mitigate the effects of the subdivisions. At present, this is not only true for the current subdivisions, but those that will be taking place in the next few years. And yes, there has been additional land zoned specifically for this high-density residential use already.

The Patumahoe LTCCP (Long-Term Community Council Plan) for 2010 has been completed. The 2011 review will be in the midst of council transition, so a community vision to be included in the 2012 LTCCP gives a consultation and consolidation period of two years.

To put it simply, it is currently assumed that Patumahoe can absorb a large number of extra residential properties, without any need to increase community services and facilities. Therefore, present and future development contributions will go to the central fund to be allocated anywhere in Auckland city, because Patumahoe has not been identified as a community where spending is required.

(In fact, as Mark Ball mentioned, all funds go to a central fund, but in some cases they allocated to spent in the area IF that need has been identified and it is prioritised for funding)

Please take the time to get informed and become involved. We will be holding community meetings and trying to contact as many as possible.

Your help and participation is not only valuable but necessary.

Please add your comments to this post to get the ball rolling….

Posted by Patumahoe Village at 5:30 PM